Assistant (Multiple posts) + Reserve Lists

NATO Talent Acquisition Platform

Job Description - Assistant (Multiple posts) + Reserve Lists (250442)

Assistant (Multiple posts) + Reserve Lists-250442

Primary Location

Belgium-Brussels

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

14-Apr-2025, 12:59:00 AM

Euro (EUR) Monthly

Description

* Through this Requisition and Reserve List, NATO IS might also appoint qualified candidates to Grades 5/8, 8, 8/10, 10 posts for various Assistant roles *

** A number of roles are foreseen to be project posts. Project posts are required for a limited period of time to support a given project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration, which may be renewed for a period of up to 3 years if required to support this project **

Are you an organised problem-solver who thrives in a fast-paced, international environment? Do you want to contribute to NATO’s mission and support key decision-makers? If so, we want to hear from you!

We are seeking Assistants from various backgrounds and skills to join our teams here at NATO Headquarters. We are building a talent pool for various support roles across different NATO divisions (G5/G8, G8, G8/G10, G10 grades). If selected, you may be considered for current or future vacancies that match your skills.

WHY JOIN NATO?

At NATO, you’ll work at the heart of international security, collaborate with top professionals, and grow your career in a dynamic, multicultural setting. Your contributions will help keep over one billion people safe.

If this resonates with you, and if you have strong organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, we encourage you to apply!

1. SUMMARY

As an Assistant working at NATO HQ within the International Staff (IS), you will support a section/team within one or more responsibilities outlined below:

✅ Managing administrative, organisational, financial and project support tasks to keep your team running efficiently;

✅ Coordinating meetings, events, and/or training sessions to ensure seamless planning.;

✅ Handle operations and queries relating to budget execution, general accounting and reporting, fixed asset accounting, financial reporting, project accounting.

✅ Supporting internal projects and office administration as needed and depending on the work of your section / team;

✅ Handling information and knowledge management, including updating databases and records;

✅ Identifying opportunities to improve office procedures and adapt to new challenges;

✅ Continuously developing new skills in planning, technology and communication to grow your career and help your section continuously innovate;

✅ Taking on additional administrative duties based on your team’s needs.

📌 More information on our divisions at NATO HQ can be found here.

Ready to make an impact? Apply now and be part of NATO’s mission.

To explore more specifically different support roles at NATO IS, check the links below:

1. Assistant, Administrative Support : https://www.nato.int/structur/recruit/2025/generic_pd-pool_type_1_admin_support.pdf

2. Assistant, Programme / Project Support : https://www.nato.int/structur/recruit/2025/generic_pd-pool_type_3_functional_support.pdf

3. Assistant, Human Resources : https://www.nato.int/structur/recruit/2025/generic_pd-pool_type_4_hr.pdf

4. Assistant, Financial and Budget support : https://www.nato.int/structur/recruit/2025/generic_pd-pool_type_5_financial_support.pdf

2. IMPORTANT NOTE

Through this Talent pooling exercise, NATO IS is looking to appoint candidates for a number of Assistant positions ranging from grades 5/8, 8, 8/10 and 10 for different Divisions.

Contract types will also vary – between established and project posts – which will be clearly indicated and explained once a candidate is recommended for a post.

On contract types, a number of roles are foreseen to be either established posts or project posts.

Established posts: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of 3 years, which may be followed by an indefinite duration contract.
Project posts: Are required for a limited period of time to support a given project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration, which may be renewed for a period of up to 3 years if required to support this project.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

Employment offers are subject to the contract policy in use at the time of appointment.

In case of appointment on twin-grade posts:

Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post.

Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates. These circumstances are described in the IS directive on twin-graded posts.

3. INFO-SESSION ON TALENT POOLING

NATO IS is organising an info-session webinar on the recruitment process for the talent pooling of Assistant roles through this requisition. This will take place on 02/04/2025 at 4pm CET. This will be the opportunity for applicants and professionals to gain more insight into the steps of the recruitment process and to have the opportunity to ask questions to the Talent Acquisition Service. Please register using the following link: https://us06web.zoom.us/webinar/register/WN_bKBPZjVeTAOzwxtlLepSMA

4. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (link);
For all other applications: www.nato.int/recruitment

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

5. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.

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